#Email signatures microsoft outlook full#

On the Insert tab, select Signature » select the desired Signature Place your insertion point where you want the new Signature to appear If necessary, to delete the existing Signature.NOTE: For more information, refer to Basic Email Activities: Sending Email Messages. You may wish to do this if a Signature is required only in rare circumstances. The Signatures and Stationery dialog box closes.Īlthough a default Signature may be in use, it is quite simple to add a particular Signature to a specific message without changing the default Signature. NOTE: If you do not select a Signature from the Replies/forwards pull-down list, it will not automatically add any signature to your outgoing replies or forwards. In the Choose default signature section, from the New messages pull-down list, select the Signature you wish to be placed on your outgoing new messagesįrom the Replies/forwards pull-down list, select the Signature you wish to be placed on your outgoing replies and forwards In the Signatures section, click Signatures. To do this, see Adding a Signature to a Specific Message below. You can also apply any Signature you've created to only a single message. Signatures set in the Replies /forwards pull down list will be added to your outgoing replies and forwards instead of the default Signature. The default Signature is added to all of your new outgoing messages.

If you have used the Signature feature to create multiple signatures, use the following instructions to set a default.

You are returned to the Options dialog box. NOTE: If there is only one Signature, it is assumed that it should be the default Signature for new messages. NOTE: You can add pictures and links to your signature by clicking the ADD PICTURE or ADD HYPERLINK buttons located at the far right of the Edit signatures section. (Optional) To format the text of your Signature, from the pull-down menus, make any desired changes In the Edit signature section, type your signature (include spaces and returns as appropriate) In the Type a name for this signature text box, type a short descriptive name for the Signature The Signatures and Stationery dialog box appears. In the Signatures section, click SIGNATURES. The following steps will take you through the basics. Using Outlook's Signature feature adds a personal signature to all of your messages so you do not have to repeatedly type the same information in all of your emails. Remember that your Signature reflects on you and the University. Instead, use dashes or commas to separate text phrases. The spacing may look different or uneven on others' displays. Some people also include the department and organizations that they belong to.Īvoid using the key to align text.

#Email signatures microsoft outlook full#

Examples include: phone number, address, and full name. Include contact information about yourself. Limit the length of the Signature to 4-6 lines. Reviewing the following guidelines will help you to decide what is and is not appropriate.

Using Outlook Signatures is a way of adding a creative or personal touch to your messages. For example, if you are a member of a committee and you want a special signature for messages related to that committee, you can use an alternate. You can establish a default signature that you want to use most of the time, but you can also set other Signatures to be applied in certain circumstances. Outlook 2007 supports multiple Signatures. These Signatures can then be saved and set to automatically apply to new messages or replies and forwards, so that you don't need to retype them every time. This article is based on legacy software.Īn Outlook email Signature is a block of text that you use to identify yourself, which often includes contact information. (Legacy) Microsoft Outlook 2007: Working with Signatures